SarahGlassmeyer(dot)com

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April 26th, 2010 by Sarah

Getting to Durham Compliance

Created by Public Library of Science http://www.plos.org/

I’m currently investigating the whys/hows/best practices of digitizing law journals and creating an institutional repository.  (Have I mentioned lately how much I like my new job? Because I really like my new job.)   IRs and Open Access are topics that I really like in theory, but have very little actual practice with.   So, it’s very exciting to me in a very geeky sort of way that I’m getting to spend time looking into these subjects.

This is something I’ve been needing to do anyway, because here in LawLibraryLand, we have an extra reason to get familiar with the topics.  Early last year, a group of law library directors got together and created The Durham Statement on Open Access to Legal Scholarship.  The call to action in the statement is as follows (with my emphasis added for the highlights):

We therefore urge every U.S. law school to commit to ending print publication of its journals and to making definitive versions of journals and other scholarship produced at the school immediately available upon publication in stable, open, digital formats, rather than in print.

We also urge every law school to commit to keeping a repository of the scholarship published at the school in a stable, open, digital format. Some law schools may choose to use a shared regional online repository or to offer their own repositories as places for other law schools to archive the scholarship published at their school.

Repositories should rely upon open standards for the archiving of works, as well as on redundant formats, such as PDF copies. We also urge law schools and law libraries to agree to and use a standard set of metadata to catalog each article to ensure easy online public indexing of legal scholarship.

As a measure of redundancy, we also urge faculty members to reserve their copyrights to ensure that they too can make their own scholarship available in stable, open, digital formats. All law journals should rely upon the AALS model publishing agreement as a default and should respect author requests to retain copyrights in their scholarship.

I’m not a signatory to statement. I’m not really against it, but I guess when it came out I got stuck on the idea that a “stable digital format” was an impossibility and then just discounted the rest of the statement.  Then I didn’t really think too much more about it.

This, I admit, was maybe not the best reaction to it.

So, anyway, that happened.

Well, now it’s my job to figure out how to get compliant with the Durham Statement (or at least as close as humanly possible since I’m pretty sure that whole “stable digital format” thing still hasn’t been figured out yet.)  I decided to see how other schools and institutions were putting up their journals.  The Durham Statement FAQs directed me to Directory of Open Access Law Journals and the Science Commons Open Access Law Project.

However, I knew that there were more law journals online than that, and I wanted to get as many examples as possible to see what other people were doing.  At this point, my inner scientist kicked in and I went into data collection mode.  I should note that data collection mode is easily confused with “Oh my God, Glassmeyer, are you totally insane?” mode. Don’t feel bad if you get them mixed up.

I found a list of online law reviews from this “Free Full-text Online Law Review/Law Journal Search Engine” created by the ABA. (Remember the name of that page.  It will soon become important.)  I transferred that list to a spreadsheet and edited out the ones that were not affiliated with a law school, which amounted to a little over 350 journals.  I then decided that I was going to collect just some very basic information about each online journal:  Date coverage, Searchability, if it was Indexed, if they provided PDFs and, if possible, determine what software (e.g. BePress, DSpace, etc.) they were using.

I made it through 50 journals and decided to pause because (a) I was going insane staring at that spreadsheet and (b) at just 1/6 of the way in I’ve already noticed some disturbing trends that I wanted to blog about.  (Hello new “works in progress” post tag!)  As I said, when Durham came out , I was primarily concerned with the “stable digital format” part.  However, I see now that public indexing and metadata parts are way more requiring of emphasis and encouragement.

I guess, because I’m a librarian, I just assumed that when a school mounted its law journal up on the web, it would at the very least have a basic search functionality built into their law journal online archives.  If they wanted to get really wild and crazy, they’d have an index.  This is not the case at all.  Again, I’m just 1/6 of the way through my survey, but if trends hold, only about 15-20% of the journals are searchable. And indexed?  HA! Maybe 5%?

Just for an example of what I’m talking about, here is the Cardozo Arts and Entertainment Law Journal which appears on the Science Commons Open Access site linked above.   Unless I want to browse through all of the issues, I’m going to have to use a vendor-based index (which will cost money) or google scholar (which doesn’t always allow for the most sophisticated of searches) to get at the content this journal contains.

So, I guess my point is, I am concerned that these online journals are becoming PDF dumping grounds with little to no metadata or access points contained within them to assist with the “access” part of “open access.”   I hope that law schools, in their attempts to becoming compliant with the Durham Statement, don’t forget to include the access points to their journals.

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5 Responses to “Getting to Durham Compliance”
  1. Hi Sarah – I hope you’ll plan to attend the LIPA-sponsored program on the Durham statement in Denver on Tuesday, July 13, from 2:15-3:15. We plan to address the issue of stable digital formats.

    J-3: The Durham Statement on Open Access One Year Later: Preservation and Authentication of Legal Scholarship

    And consider convincing Valparaiso to join LIPA!

    Margie

  2. Michelle Pearse says

    I have been wanting to have a workshop (could be multi-site) re: best practices for open access law journals (technical (including metadata and publishing options)), author agreements, promotion, etc..) Not just for libraries, but for law reviews generally. I think the time is really right for it. I have also been working on a “best practices” document for libraries to increase the accessibility of open access law journals. Maybe we could have an unconference at AALL?

  3. Alex Grigg says

    That is somewhat disturbing, although it doesn’t particularly surprise me now that you mention it. Search costs money, either actual or in the form of volunteered technical expertise and time. Unfortunately, it usually requires money, expertise, and time. I don’t know that much about these law journals, but the sheer prevalence of them suggests that the vast majority are run on shoestring budgets by volunteered faculty who often won’t have any particular technical expertise. So unless the law school, the law library, and the IT department for the university are all really tight you’re going to get some slipshod online presences.

    As far as stable digital formats go, I have some mixed feelings about them. I think PDF has really become that format by default. I was not at all excited about that when PDFs were strictly proprietary formats owned by Adobe, but now that the early versions of it are part of a free and open standard I feel better about it. Will PDFs last? It’s hard to say for sure, but their sheer prevalence along with that open standard mean that they should remain a readable format for quite some time. Keep in mind, though that the digital version of “quite some time” hasn’t had much of a chance to equal more than a decade or two.

  4. Ben Keele says

    I think this is a place where librarians can really make a big difference. When I look at online law journals, almost all the time they are just basic web pages with PDFs (or sometimes HTML) versions of their articles, and the editors don’t really think about metadata. When the Durham Statement mentions “repositories,” I hope the authors were thinking of Open Access Initiative-Protocol for Metadata Harvesting (OAI-PMH) compliant platforms like DSpace that better enable federated searching. At the very least, librarians could teach journal staffs to think about metadata and develop some documentation for later staffs. That would help with current and future volumes. The back files may be a different problem…

    I also wonder if the proliferation of drafts in SSRN, SelectedWorks, and other sites cause confusion for readers when they are looking for an article online. I’ve been confused before about what version I’m looking at, so maybe it has happened to others. It seems the science publishers have been thinking about the version naming issue a bit longer and have built up some labels like first publication, definitive publication, version of record, etc. This is at least slightly tangentially related to Durham.

  5. Yes, it would be great if all these journals published their articles with DSpace or a similar platform but the chances of that happening are nil. The publishing environment is too decentralized.

    Law journals are prime candidates for a private LOCKSS network. Get the journals to publish TOCs in a semi-structured way – many already have RSS feeds – and use this to seed a crawler that preserves whatever the journals are publishing online. Once libraries have the content, then people can start working on the cool stuff like figuring out how to search it effectively. Or libraries can just pay Hein to do it – forever.

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